The meeting was called to order at 4:05PM by President Kate Gavlak outside the cemetery office. Also in attendance were Trustees Rita Rudkin, Lisa Hammond, Lani Farr and Lynda Edmonds, Manager, Doug Basolo and Manuel Minjares from Supervisor Long’s office.
PUBLIC COMMENT – None
MANAGER’S REPORT – The backhoe had to be repaired again and Doug is very happy with the new employee. Kate thanked Doug for his help with finding graves for a family recently.
MINUTES – Rita moved the minutes of the meeting on February 10, 2020 be approved as presented. Lani made the 2nd and the motion passed. Rita made the motion the minutes of the Special meeting on June 22, 2020 be approved as presented. Lani made the 2nd and the motion passed. Lani made the motion the minutes of the Special meeting on July 8, 2020 be approved as presented, Rita made the 2nd and the motion passed. Lani made the motion the minutes of the Emergency meeting of July 13, 2020 be approved as presented, Rita made the 2nd and the motion passed.
FINANCIAL REPORT – The Financial Report for the Fiscal Year ending June 30, 2020 was presented showing a loss of $20,782.56. The Budget will be in accordance with these figures. Rita moved to accept the Financial Statement and the Budget, Lisa made the 2nd and the motion passed.
OLD BUSINESS
AUDIT – Lynda reported the Audit is in progress by Harshwell & Co., Auditors. This is done every other year as a 2 year audit.
HOUSE – The house has been rented and the Rental Agreement was presented. Lani moved to accept the Rental Agreement and Lisa made the 2nd. Discussion – Rita asked about the rental rate and it had been established at a previous meeting. The motion was passed.
LANDSCAPE – Letters have been sent to the present Landscape Contractor and the Landscape Contractor that will take over September 1, 2020 at a savings of $500 per month. Both companies are aware that bids should be submitted by May 31, 2020 for the following Fiscal Year.
COMMUNITY OUTREACH – Lani & Rita had been working on this before Covid-19. We need to get our program ready to reach out again to the community for approval of an increase in the current $5.00 assessment per parcel (not household) per year. This has not been increased since it’s inception in 1981.
NEW BUSINESS
ELECTION – Lisa made the motion to retain the same set of officers: Kate Gavlak, President; Rita Rudkin, Vice-President; Lynda Edmonds, Secretary. Lani made the 2nd and the motion passed.
MEETING CALENDAR – The calendar for the Fiscal Year 2020-2021 was discussed. We will continue to schedule meetings on the 3rd Monday of each month as needed and hope to have at least two meetings again in town in the evening Covid permitting. Rita moved to accept the calendar, Lani made the 2nd and the motion passed,
OTHER – None
EXECUTIVE – Lani moved and Rita made the 2nd to go into Executive Session. Approved. There was discussion regarding the employee evaluation process. An employment letter should be written for the new employee to sign. Also the flag being flown every day and taken down was discussed and the possibility of a light at night.
There being no further business the meeting was adjourned at 5PM.
Lynda Edmonds, Secretary