The meeting was called to order by President Greg Taylor at 4PM at the Cemetery office.  Also present were Trustees Bill Morris, Lisa Hammond and Aileen Wokal.  Trustee Lynda Edmonds was absent.  Also present were Grounds Manager James Brink. Office Coordinator, Samantha Alcantar, employee Joey Lopez and Carolina Pratt from HR firm New Level Resources.

PUBLIC COMMENT – None

MANAGER’S REPORT – James reported he had made the decision to kill existing vegetation in a target area, take down to dirt and start over.  He also proposed placing a weed screen along the curbside and the board will discuss this further.  The rains had caused a mustard weed outbreak and affected areas were mowed and plan is to spray all affected areas to suppress regrowth. Joey has performed additional work around the reservoir.  There was a discussion regarding James obtaining a pest applicator’s license for in-house application. Recommended the Agricultural Commissioner be contacted again regarding this.  Presently a spray contractor has been contacted and spraying should be completed by the end of the week prior to Memorial Day.  Cemetery hours were brought up and current closing time is 7:30 to 8PM.  There was discussion of movie that ttime to 6:00 – 6:30PM.  There was a motion and a second to move the closing time  to 7PM during Daylight Savings time. Signage and social media need to have notice posted approximately two weeks in advance.  (Suggested July 1st effective date).  Samantha will handle this.  James also reported a visitor had struck a pole in the cemetery damaging their care more than the pole.  Samantha photographed the damage location and the damaged vehicle corner for the record.  A gate post was also previously damaged and repaired costing approximately $4,500.

FINANCIAL REPORT – not received from Accountant.  Zoom meeting will be set up when received.  Zoom meeting protocol – board agreed cameras should be on for meetings and Caroline specifically asked to have faces visible

MINUTES – The minutes of the March 16th meeting had been emailed and copies present at the meeting.

Cemetery Expansion Survey

1. No response from surveyor re expansion project
2. Presently original survey cannot be found
3. Begin assembling a cost estimate for the project including irrigation & contractor work
4. Potentially going to a vote for additional funding
5. Approximately 160-165 spaces remaining

Equipment & Facilities

1. Existing reservoir can be retained, surrounding area could be sold as plots
2. Discussion about adding a supplemental water tank (5,000 gallons) uphill near the reservoir with a cost estimate of $5,000 for a basic tank.  Original reservoir repair cost was approximately $50,000 years ago

Golf Cart – there was a discussion that a golf cart could be useful for Samantha to take families/clients through the cemetery.  No action taken

Office Computer – there was a discussion regarding purchasing a dedicated computer for James use for cemetery business.  This was approved under the $1,000 threshold, no separate vote required.

HR Consultation Budget – a budget of up to $1,000 per month was approved for Carolina from New Level Resources.  The estimated rate is $250 per hour, anticipated 4-5 hours to start.  If costs exceed $1,000 the board will reassess.

Payroll System – Vendor Selection – There was a motion to select Paylocity over Paychex.  Both were comparable in cost.  Caroline suggested Paylocity and Bill made the motion to select Paylocity, Aileen made the second and motion passed.

Memorial Day – Event time 11AM, printed programs done, Boy Scouts & 4H confirmed to place flag, Veterans opening ceremony.  Jim Mills to be consulted re presenter.  All board expected on site at 10AM.

EXECUTIVE SESSION

More HR issues were discussed and all employee matters should be referred to Carolina.

There being no further business the meeting was adjourned until July 20, 2026.

Lynda Edmonds (from notes by Bill Morris)

Board Secretary